Real Estate Purchase
Important Documents & Information


Note: If you have already provided any of the following information then you do not need to send us again. 


  • Marital Status/Spousal Status of parties going on the title (Married or Single). If Married then the name of Spouse, please upload copies of the Spouse IDs below.
  • Cell Phone, Email Addresses, Occupation and Business Address of all parties going on the title.
  • Will the purchaser(s) be residing at the property
  • Please advise if all parties to the Agreement of Purchase & Sale will be physically present in Canada until the date of closing.
  • Additional Issues & Notes for Lawyer (Short Notes about what both parties have agreed in principle and issues in dispute)


  • All parties – two valid IDs, front and back scan copy (E.G Driver’s License and Passport, NOT HEALTH CARD!).
  • Agreement of Sale & Purchase
  • (If Applicable) If a Corporation is a purchaser, please provide copies of the Articles of Incorporation, names of the Directors and their IDs.
  • Copy of Void Cheque. We need a Copy of the Void Cheque to issue a refund of any hold-back amount held with us.


  • Mortgage Instructions: Please ensure that your lender has our Head Office contact information, including the name of the lawyer “Ali Mumtaz Shaikh” Fax: 905 795 1271  You need to ensure that Mortgage instructions are sent to our office at least a week before closing. Rush fees of $450 would apply for instructions received late;
  • Fire Insurance: You need to request your insurance broker to email us the binder of Insurance at Fire insurance binder for your property should be emailed to us at least three working days prior to closing.

Send Us A Message or Documents

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Our real estate lawyer fees for buying a  property is $999 + tax for a cash purchase.  However, if purchasing with a mortgage then add $99 + tax. 


  • One Title Search;
  • Two Writ Searches;
  • Two Execution Searches;
  • Bank Charges, including Two Certification of Cheques;
  • Printing, Courier Charges;
  • Phone & Fax charges;
  • File Opening Charges;
  • One Appointment/ Mobile Signing;
  • After Office Hours Appointment;
  • Securing Title Insurance;


  • Land Transfer Tax;
  • Title Insurance; (Charged As Per Invoice)
  • Registration Cost per Transfer or per Mortgage $78; 
  • Online Mortgage Instructions Bank Charge $33.90 (If applicable)
  • Additional Title Searches (If required).
  • Mandatory Software Charge &171 + HST
  • Tax Certificate $90 (Optional. if you are taking title insurance then you may not need Tax Certificate)
  • Bank wire fees $35 to $98 (If applicable).


  • Documents & Information. We require all documents and information sent to our office a week before closing. Please ensure you provide legible copies of all documents, especially client Ids.

  • Mortgage Instructions. Our office cannot receive mortgage instructions until the client signs mortgage documents with the bank. The client must ensure they have signed all mortgage documents with the bank two weeks before closing, thereby enabling our office to receive instructions a week before closing.  

  • Proof of Residency. We require at least one Ids to prove Canadian residence, e.g. Passport or P.R card.
  • Fire insurance. The client should obtain fire insurance for the property as soon as possible. 

  • Travel plans. Inform our office of any travel plans or inability to meet us within a week of the closing date.

  • Online Signing. If the client is signing documents online, they must ensure they have access to high-speed internet, a fully functional computer, camera, mic, speakers and a smartphone for signatures. All online meetings are recorded during Id verification.

  • Meter Reading. On the date of closing or the next day, the client should obtain a meter reading and set up their utility account. 

  • Municipality Update. After three weeks, the client should call and follow up with their municipality, town or city to ensure they have updated their ownership records. Our letter with the change of ownership is faxed on the date of closing. 

 Step by Step Process

STEP 1: Upload the information online or Scan and Email the documents requested 

STEP 2: (Mortgage Purchase only) If you are purchasing with a mortgage, please sign your mortgage documents with your lender.

STEP 3: (Mortgage Purchase only) Once you have signed your mortgage documents, allow your lender two to three days to send mortgage instructions to our office. We can receive instructions online portal, or fax at (905) 795 1271, or by email at

STEP 4: (Mortgage Purchase only) Please ensure that we receive mortgage instructions a week before closing. If you are unable to manage mortgage instructions a week before closing, please contact our office.

STEP 5: Preparation of closing documents will be scheduled by our office closing to the date of closing. Please be advised that we may commence work on your file earlier to complete the title search as per the terms of the agreement. However, we cannot prepare all documents until we have received a statement of adjustments from the seller’s lawyer. It is common for the seller’s lawyer to send a statement of adjustments two days before closing. Therefore, expect the documents to be prepared a day or two before closing.

STEP 6: We endeavour to provide a draft copy to the client before setting up an appointment for signatures. The purpose of sharing a draft is to allow the client to review the documents and check name spelling. DO NOT WORRY IF YOU DO NOT UNDERSTAND THE DOCUMENTS. At the time of your appointment for signing, we will explain the documents in detail.

STEP 7: After sending a draft copy of the documents, we will set up a time to meet in person or online. We need to verify your IDs and obtain signatures either online or in person. If you are signing online, please ensure you have a good internet connection, computer, camera, mic and a smart cell phone. The meeting should last 10 minutes to an hour, depending on the documents and parties going on the title.

STEP 8: You should receive a copy of our trust ledger for an amount to be deposited into our trust account. The shortfall amount in the trust ledger is deposited a day before purchase. This amount will include your land transfer tax, title insurance cost, legal fees & other costs. Please make sure you prepare a bank draft or certified cheque in the name of “SHAIKH LAW PROFESSIONAL CORPORATION – In Trust.” We require the bank draft and the receipt issued from the teller confirming the bank draft was issued.

STEP 9: On the closing date, we will inform you once we have registered the transfer in your name. Please do not call our office before 5:30 p.m. Once we have closed we will release the keys or the lockbox code. Please do not make arrangements to move on to the closing date as it is possible that closing is delayed. We will provide a final report to the client within two to three weeks.

Purchase Important Information Package

This is to confirm that SHAIKH LAW FIRM will be acting on your behalf concerning your purchase. SHAIKH LAW FIRM will be handling all enquiries and preparing documentation concerning your transaction. Please do not hesitate to contact us at any time if you have any questions as the transaction progresses. 

Several issues are mentioned below that we need to bring to your attention to understand the process. We will also need to meet in person or online before taking possession of your property to review the entire transaction, sign the documents and arrange for funds. Someone from our office will contact you to put such a meeting closer to when this date approaches.


We have marked the Closing Date for your purchase as per the information provided to us. If this date changes or is incorrect, please advise our office immediately.


You must know how you wish to take title to your new property. You must provide SHAIKH LAW FIRM with the full legal name or names you want on the Transfer.

Joint tenants or Tenants in Common         

There are several options as to how the title of the property may is registered. Where more than one person’s name is registered on the title, choices include “Joint Tenancy” and “Tenancy-in-Common.” 

If you choose joint tenancy, in the event of one of the joint tenants’ death, the survivor(s) will own the entire property by right of survivorship. For a married or partnered couple, this is the most convenient way to deal with a house when one of the spouses or partners dies. 

Suppose you choose tenancy-in-common, then upon the death of one co-owner. In that case, that person’s interest will pass to their beneficiary under their will or following intestacy legislation if there is no will.


If you are obtaining Mortgage/Financing for your transaction, please review the following information. If this is a cash purchase, then you may skip this paragraph. 

 Typically, SHAIKH LAW FIRM is required to act on behalf of the lender and the purchaser. However, you should be aware that while this arrangement is more convenient for all parties, it means we represent both yours and the lender’s interest. Therefore, you must know that we may not keep confidential any information received between both of you and the lender in acting for both you and the lender. Should a conflict arise between you and the lender that cannot be resolved, we may no longer be able to act on either your behalf or the lender’s behalf.

Please note, we will charge a $450 premium for rush fees if we receive the lender’s mortgage instructions less than ONE 1 week before the closing date. As such, please ensure that you finalize your financing with your lender as soon as possible before the closing date to ensure we receive mortgage instructions in a timely fashion. The above premium will also apply if you change your mortgage information in less than a week, such as changing the lender, thereby rendering us to redraft all mortgage related documents. We will only charge additional fees OR premimum if we have to perform additional work. Alternatively, if we do not have to redraft your mortgage documents, we will not be charging you extra. 


If you have received a survey from the vendor, please provide us with a copy as soon as possible. Please also let us know whether you are aware of any physical changes, additions, or alterations to the property’s building(s). Without the benefit of a current survey of the property, we cannot comment on any changes, additions or alterations to the buildings, and we cannot ascertain the location of any subsequently constructed structures and possible encroachments such as fences, buildings, hedges or driveways. If you would like us to obtain an up-to-date survey for your property, please advise us as soon as possible to discuss the cost and any time constraints.

NOTE: Alternatively, we will be securing your interest by obtaining Title Insurance for the property


A policy of title insurance will insure you against losses resulting from the various covered matters the policy-including the matters that we would otherwise be giving an opinion to you-such as:

Your title being defective or unmarketable because of someone else owning an interest in your title.

  1. Outstanding liens, work orders or encumbrances.
  2. Realty tax arrears.

There is also coverage for many survey related matters, including encroachments (other than fences and boundary walls) and violations of municipal set back requirements. With certain exceptions, such as for post-policy date title fraud, coverage for losses applies to the extent that these matters exist as of the policy date (being the date your Transfer is registered) but that are unknown to you at that time.

Also, the benefits of a title insurance policy include:

  • acceptance by most lenders of a title insurance policy instead of an up to date survey (which is often required by a lender), therefore, saving you the cost of obtaining a new survey should you not need one for yourself;
  • coverage for loss or damage arising from many forms of title fraud;
  • a no-fault claims process such that you do not have to demonstrate negligence to make a claim; and
  • coverage for legal fees related to defending your interest in the title for matters covered under the policy.

As with all insurance products, title insurance does not cover defects that you are aware of before the closing of the transaction (such as adverse circumstances disclosed in a home inspection report or seller property information statement) or which you may have agreed to in your Agreement of Purchase and Sale. All policies are subject to exclusions and exceptions, including but not necessarily limited to environmental matters and native land claims.

You will sign an Acknowledgment confirming how you have chosen to insure your title and ensuring my right to disclose relevant information to the title insurer about your transaction to obtain a title insurance policy.


Please advise us as soon as possible if your property plans include uses other than owner-occupied residential (e.g. rental property) and/or if you plan on making any additions and/or substantial renovations.

If your property is to be tenanted on closing or if your Agreement of Purchase and Sale provides for multi-unit use, you may be assuming prior obligations of the landlord to the tenants. Subject to the agreement’s limitations, purchasers usually protect themselves by relying on warranties from the vendors and acknowledgments from the tenants. If your agreement provides for such documentation, we will ensure that we obtain the same from the vendors’ solicitor on closing. If your agreement does not so provide, we will not be making any further inquiries, and you may want to consider making your own inquiries directly with the tenants in this regard.

Please also advise as to whether the property is located on a waterfront, highway, ravine, escarpment, or is subject to or near any hydro installations. This information may affect the scope of the enquiries we may need to make on your behalf.


Prior to closing, you must arrange for fire insurance to be placed on the property as of the closing date. If you are obtaining a mortgage, the lender must also be noted as a loss payee on the policy, and you will want to ensure that the policy provides for “guaranteed replacement cost” as this is a requirement of most lenders. Your insurance agent will need to provide us with a Binder Letter or Certificate of Insurance showing that the insurance is in place. Please make the necessary arrangements for this no later than two (2) days before closing.


We will receive the keys to your property on closing day, but it may also be convenient for you to arrange to obtain them from the vendors or your real estate agent directly. We cannot release the keys to you until all the appropriate documents are registered with the local Land Registry Office. We CANNOT GUARANTEE WHEN THIS WILL OCCUR

While We assure you that we will do what we can to ensure your purchase transaction’s timely closing, it is not uncommon for the keys to not become available until close to 5:00 pm on your closing date. 

Please ensure that you make the appropriate MOVING ARRANGEMENTS to account for your keys’ delivery at that time of day. It is common for several transactions to close, but the keys are released on the following day. Therefore we strongly advise you to ensure you have made MOVING ARRANGEMENTS FOR THE FOLLOWING DAY!


All Keys are picked up from our Head Office located at 218 Export Blvd, Unit 105, Mississauga, Ontario, L5S 0A7.

If you cannot arrange for a Pick from our Head Office, Please advise us a week before closing, thereby enabling our office to make arrangements.


We need to meet in person or online shortly before your closing date to review your file and to have you sign documents. We will need to meet with each person whose name will appear on the Transfer. If any person whose name will appear on the Transfer will not be available at that time, please advise us as soon as possible as alternative arrangements may have to be made. The Purpose of the Meeting is to verify Original Ids and review all the documents with the Client.


At our meeting, we will require each person, as noted above, to bring two pieces of identification, one of which must be Canadian/Federal or Provincial government-issued photo identification such as a driver’s license or passport. Unfortunately, a health card is not acceptable identification. If you have any questions about a proper form of identification or do not have Canadian/Federal or Provincial photo identification, please contact us as soon as possible.

Post Closing Issues

Any unpaid City or Municipal water accounts can be added to a homeowners property tax bill. Therefore, if your property is on City or Municipal water service, 

Water Accounts & Utilities 

Please note that you must call in a water reading as soon as you take possession of the property. The only way to protect yourself from unpaid water accounts is for you to call in reading immediately upon taking possession.  If you fail to call in a reading, we can do nothing for you regarding unpaid water bills.

Deficiencies & damage to property

Occasionally, a purchaser is unhappy with the condition of the house after taking possession. If the house is not as clean as you would like it but is not damaged, you can do little from a legal perspective. On the other hand, you may have a remedy if either: 

(a) the property has suffered damage after the date you entered into the offer to purchase, or

(b) there are hidden defects that the vendor was aware of. If you believe either of these applies, the following are the considerations to keep in mind:

  1. Contrary to advice you may receive from neighbours or friends, there is no holdback of monies from the vendor. The only remedies available to you will be either: (a) a negotiated settlement or (b) a court action (usually a Small Claims Court matter).
  2. As part of a standard transaction, we will negotiate on your behalf to the extent of one letter to and from the vendor’s lawyer at no extra cost to you. To maximize such negotiation effectiveness, we need to know what the estimated cost to rectify the damage or hidden defect would be. Therefore, at least one (or more) written estimate is highly recommended. Otherwise, there is little point in negotiating with the vendor’s lawyer unless the damage or defect is something you expect that the vendor would come back to remedy personally.
  • Negotiations are not a guarantee of success. Often a vendor denies responsibility and if so, your only other recourse is court action. We will do the best we can on your behalf, but unfortunately, the system is such that positive results can be challenging to achieve.
  • As a part of the Standard transaction, the key is to be picked up from our Head Office located in Mississauga on the day of closing. If the key is to collect from the other location then it can be collected the next day between 2 pm to 4.30 pm from the preferred location.
  • If you find any damage to the property and or appliances as a part of the Standard transaction, we will write initial correspondence for the damages. However, for any additional correspondence, we will charge $270 + Tax per hour.

Buying a property is one of the most significant purchases that most people make, and it is my goal to ensure that your transaction proceeds smoothly and that you obtain a good title to your property. If we can be of any assistance prior to your closing date, please do not hesitate to contact Us.

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